Human Resources Assistant - Short Term Temporary HourlyAssignment
Kern Community College District
Salary: $24.39 Hourly
Job Type:
Job Number: FY21-22-00142
Location: Ridgecrest, CA
Department:
Basic Function
This is a short term temporary hourlyassignment.
Under the direction of an assigned supervisor, perform responsiblepersonnel and clerical duties in the areas of recruitment,examination, placement and maintenance of personnel records andfiles, and the preparation of related reports; provide informationand assistance in person and on the telephone to College personnel,staff and the public regarding personnel matters.
Representative Duties
Perform a variety of personnel and clerical duties related to therecruitment, examination, selection and processing of classified oracademic personnel as assigned.
Provide information and assistance in person or on the telephone toCollege personnel, staff and the public regarding a variety ofpersonnel matters, such as job availability, personnel regulations,policies and procedures.
Receive and process information for personnel requisitions; prepareand distribute job announcements; place local and regionalnewspaper advertisem*nts; prepare purchase orders for advertisingand supply accounts.
Prepare, type, update, monitor and maintain a variety of forms,reports, bulletins, records, schedules, lists, reference manualsand files according to established procedures; verify and postinformation as necessary to assure completeness and accuracy.
Prepare, distribute, receive, record and maintain files of jobapplications, transcripts and other information; screen forcompleteness, file, or refer to appropriate department forselection process.
Prepare and submit Board approval agenda items and payauthorization sheets; determine appropriate rate of pay accordingto established guidelines and procedures; audit and distributepaychecks; accumulate time sheets for payroll preparation; inputcorrect pay codes, hours and other information into an assigneddatabase.
Process workers' compensation claims of injuries/illnesses fordistrict office employees; coordinate workers' compensationservices with SISC claims representatives; monitor employeeutilization of workers' compensation leave benefits and coordinatecompensated leave with the payroll office.
Perform duties related to the examination of applicants asrequired; assemble and organize written examination materials;administer, correct and score written exams; notify finalcandidates.
Schedule and arrange interviews; gather, type and distributeinterview candidate and selection committee packets; schedule panelmembers; communicate with applicants interview requirements andarrange for equipment for applicants as needed; direct candidatesto appropriate interview site.
Distribute and process a variety of forms for employee statuschanges including new employment, promotions, temporaryreclassifications, retirement, resignation and leave of absence;process paperwork related to workers' compensation.
Conduct new employee orientation and provide information related toDistrict policies, procedures and other information as needed;explain medical, dental, vision, life and other benefits available;assist with the completion of enrollment forms as needed.
Order and maintain office supply inventories.
Maintain confidentiality of sensitive information regardingcollective bargaining agreements and other sensitiveinformation.
Attend a variety of meetings and participate on assigned committeesas directed.
Perform related duties as assigned.
Minimum Qualifications
Any combination equivalent to:
Associate degree and two years increasing responsible generalclerical experience involving public contact.
Knowledge and Abilities
KNOWLEDGE OF:
Modern Human Resource office functions, practices andprocedures.
General payroll practices and procedures.
Record-keeping techniques.
Operation of a computer terminal.
Oral and written communication skills.
Telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation andvocabulary. Interpersonal skills using tact, patience andcourtesy.
Basic arithmetic.
ABILITY TO:
Perform responsible personnel and clerical duties in the areas ofrecruitment, examination, placement and maintenance of personnelrecords and files and the preparation of related reports.
Maintain the security of confidential materials.
Learn and apply personnel rules and related procedures.
Communicate effectively both orally and in writing.
Maintain records and prepare reports.
Establish and maintain cooperative and effective workingrelationships with others.
Meet schedules and time lines.
Understand and follow oral and written instructions.
First Review of Applications:Complete application packets will be accepted until the position isfilled. The College reserves the right to extend time limits orre-initiate the recruitment/selection process at anypoint. Completed application packet mustinclude:
- Completed Online Application for Employment form
- Current resume
- Letter of interest (Cover Letter)
- Copy of legible transcripts, if applicable
- List of five (5) professional references - Listed onapplication form
It is the applicant's responsibility to redact (or remove) anypersonal information from all documents prior to uploading. Thisincludes Social Security Numbers, Date of Birth, and any photos ofthe applicant. Foreign Degree: Applicants with foreign degrees from colleges oruniversities outside of the United States must have theircoursework evaluated by a professional association that is a memberof the National Association of Credential Evaluation Services(NACES) or Academic Credentials Evaluation Institute, INC. (ACEI).A copy of the evaluation must be submitted with your on-lineapplication. Applicants who require reasonable accommodation to participate inthe selection process should contact Human Resources to make thenecessary arrangements.
TheDistrict does not provide sponsorship for authorization to work inthe United States. Work authorization should be established at thetime of application submission.
All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/3740971/human-resources-assistant-short-term-temporary-hourly-assignment.Emails will not be accepted.
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